EXHIBITOR HOUSING POLICY
Overbooking of exhibitor rooms in the past has caused hotels to
prematurely sell out of rooms and displace attendees. In addition, the
increased number of last-minute cancellations can cause financial
penalties to the organizers. Therefore, the 340B Coalition has
established the following housing policies for exhibitors:
The 340B Coalition will be using Orchid Events as our official
housing company. All hotel reservations must be booked using our
official housing company.
Hotel rooms are for qualified exhibitors only. Qualified exhibitors
must have submitted a contract for exhibit space prior to requesting
hotel rooms and all guests must be registrants of the conference or the
room reservation will not be valid and will be subject to cancellation.
Due to the limited availability of rooms at the host hotel, exhibitors
are restricted to reserving their rooms at the overflow hotels.
However, corporate partners of 340B Health are allotted a certain amount of rooms at the host hotel based on their partnership level; more information will be provided during booth and sponsorship selection. Hotel reservation links will be sent upon completion of the online exhibitor application.
A room block is required for any request for ten (10) or more rooms by the same company.
All blocks are subject to approval by the 340B Coalition.
All guests in the room block must be registrants of the conference
or the room reservation will not be valid and will be subject to
- Deadline to assign rooms with names is Wednesday, December 5, 2018.
After this date, any rooms not assigned to a valid name will be
released from your sub-block. Placeholder names will not be accepted.
- A $100.00 cancellation fee will apply to any reservation from your sub-block canceled after December 28, 2018.
Exhibitor or sponsor rooms found booked under the attendee category will be subject to cancellation.
A valid credit card must be provided at the time the reservation is
made and will be charged a deposit of one night’s room and tax by the
hotel as early as January 7, 2019. Cancellations must be made 72 hours
prior to arrival for a full refund of the one night's room and tax
In addition, the 340B Coalition housing bureau, Orchid Events, will
charge a $100 cancellation fee for all cancellations made after December 28, 2018. Should you cancel, this charge will appear on your credit
card statement as “Hotel Cancel Fee”. This policy will apply until 72 hours prior to arrival when the hotel's cancellation policy goes into effect.
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Exhibitor Hotel Reservation System