Overbooking of exhibitor rooms in the past has caused hotels to prematurely sell out of rooms and displace attendees. In addition, the increased number of last-minute cancellations can cause financial penalties to the organizers. Therefore, the 340B Coalition has established the following housing policies for exhibitors:

  • The 340B Coalition will be using Orchid Events as our official housing company. All hotel reservations must be booked using our official housing company.
  • Hotel rooms are for qualified exhibitors only. Qualified exhibitors must have submitted a contract for exhibit space prior to requesting hotel rooms and all guests must be registrants of the conference or the room reservation will not be valid and will be subject to cancellation.
  • Due to the limited availability of rooms at the host hotel, exhibitors are restricted to reserving their rooms at the overflow hotels. However, corporate partners of 340B Health are allotted a certain amount of rooms at the host hotel based on their partnership level; more information will be provided during booth and sponsorship selection. Hotel reservation links will be sent upon completion of the online exhibitor application.
  • A room block is required for any request for ten (10) or more rooms by the same company.
    • All blocks are subject to approval by the 340B Coalition.
    • All guests in the room block must be registrants of the conference or the room reservation will not be valid and will be subject to cancellation.
    • Deadline to assign rooms with names is Wednesday, December 5, 2018. After this date, any rooms not assigned to a valid name will be released from your sub-block. Placeholder names will not be accepted.
    • A $100.00 cancellation fee will apply to any reservation from your sub-block canceled after December 28, 2018.
  • Exhibitor or sponsor rooms found booked under the attendee category will be subject to cancellation.
  • A valid credit card must be provided at the time the reservation is made and will be charged a deposit of one night’s room and tax by the hotel as early as January 7, 2019. Cancellations must be made 72 hours prior to arrival for a full refund of the one night's room and tax deposit.
  • In addition, the 340B Coalition housing bureau, Orchid Events, will charge a $100 cancellation fee for all cancellations made after December 28, 2018. Should you cancel, this charge will appear on your credit card statement as “Hotel Cancel Fee”. This policy will apply until 72 hours prior to arrival when the hotel's cancellation policy goes into effect.

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Exhibitor Hotel Reservation System


   Pharmaceutical Strategies Group

RxStrategies     Sentry Data Systems
    Verity Solutions
Wellpartner    340B Health
340Basics      CaptureRx

Comprehensive Pharmacy Services     Ponaman Healthcare Conuslting

SCL 340B Care      
Trellis Rx