EXHIBITOR HOUSING POLICY

Overbooking of exhibitor rooms in the past has caused hotels to prematurely sell out of rooms and displace attendees. In addition, the increased number of last-minute cancellations can cause financial penalties to the organizers. It is critical that we fulfill our commitment to the hotel by honoring the contracted hotel block(s). Hotel blocks and room rates are based on the show’s history. We rely on a solid sleeping room pick-up to acquire the exhibit and meeting space we need at future meeting hotels. Therefore, not to be punitive, but to continue to provide a positive experience for all attendees, 340B Health has established the following housing policies for exhibitors:

• Hotel rooms are for qualified exhibitors only. Qualified exhibitors must have submitted a contract for exhibit space prior to receiving the hotel reservation link.
• All exhibitors must make their hotel reservation through their primary booth contact. Once a booth is purchased, we will provide the primary booth contact with a link to make hotel reservations. 
• A valid credit card must be provided at the time the reservation is made and you will be charged a one (1) night deposit.
• Place holder reservations under one person's name will not be accepted. All reservations must have a unique name assigned to each room. 
• Reservations for guests that are not registered attendees of the conference will be canceled and arrangements will need to be made outside of the conference hotel block(s).

• IMPORTANT DEADLINES:
   
  •  Cancellation Deadline: January 14, 2025 - Cancellations after this date will be charged the full amount (room rate plus tax) per reservation for the entire duration of the stay.

Please whitelist "Marriott Marquis San Diego Marina info@cvent.com" to ensure all housing communications are delivered to your inbox.

Questions? Contact Robin Hayes Wishom at 202-552-5856 or robin.hayes@340bhealth.org